Booking rules and guidelines

Booking rules and guidelines

  • The Main Hall is available to book from Monday until Sunday 11.00 – 23.00. Events may not exceed 11pm.
  • Hall hire cost is £40 per hour and includes the main hall and use of the large outdoor garden area plus toilets and kitchen.
  • Online bookings and payment must be made at least 5 working days in advance of the required hire date.
  • Please indicate the approximate number of people attending and the type of event you are booking with as much detail as possible in the Special Instructions box during the booking process. The number of people in the hall must not exceed 100.
  • Please provide a valid name, phone number and email to receive notifications and in case we need to contact you.
  • Online bookings are subject to approval and the booking is not confirmed until a deposit of £80 has been paid to secure the date. The deposit is refundable in full if the hall is left in good order and no breakages have occurred. The date of hire is only confirmed once the deposit of £80 is paid. Breakages and damages will be charged at cost and deducted from the deposit.
  • Please allow time for setting up and clearing up within your booking time slot. The hall must be vacated on time. If the hire time is exceeded for any reason the hirer will be charged at a rate of £20.00 per 30mins or part thereof and the fee deducted from the deposit.
  • A Keyholder will arrive to open the hall at the time booked and will check the hall and lock up at the end of the hire period. All rubbish must be bagged.
  • Cancellations made within a week of the hire date are non-refundable.
  • The hall is not licenced for the sale of alcohol or for public performances.
  • The hirer is responsible for keeping noise, including music, at an acceptable level. Consideration should be shown to our residents.
  • The hirer is responsible for supervision and security of the premises, protection of the contents and the behaviour of those using the hall.
  • The hirer is responsible for the safe care and protection of children using the hall.
  • The hirer must not sub-let the premises.
  • The hirer is responsible for any third party claims that may be made against him or his organisation whilst using the hall.
  • The hirer must not use the premises for any illegal purpose, do anything or bring onto the premises anything that may endanger the premises, their users or their insurance policies.
  • If selling goods, the hirer must comply with trading law and any relevant local codes of practice.
  • No tenancy is created by this agreement and no relationship of landlord and tenant exists between the hirer and West London Turkish Volunteers
  • At the end of the letting all the hirer’s equipment and any rubbish must be removed from the premises by the hirer and taken home. The chairs and tables must be put away and the hall left in a clean and presentable condition. The floor should be swept at the end of the booking.
  • Rubbish must be taken home. We do not have the capacity to dispose of additional waste
  • Furniture must not be taken into the garden area.